Unless you are a pro at managing and organizing meetings and appointments, they can quickly get overwhelming and tire you out. Besides, it also helps if you are quick in scheduling one when needed.
Outlook’s desktop client as a tool that supports most of those requirements. It also has a few hidden tricks. Today we will unfold the quickest and probably the easiest way to clone an existing appointment to a new date.
Tip:Nov 19, 2018 - If you've noticed missing calendar appointments, e.g., lost meetings. A single copy and that any edits to a meeting will automatically update and appear for all attendees. Microsoft Outlook, OWA (Outlook Web App) and the Outlook mobile. If you are in a mixed environment of Windows, Mac or mobile.
If your work requires you to do remote meetings with people in different time zones then you are someone who needs to know these tricks.Before we begin let me guess how you have been cloning appointments till date. You opened the existing appointment, copied the attendee list, copied the subject line, copied the body and pasted them onto the new invite one by one. Right?
Not anymore. We have better ways. Let’s check them out.
Step 1: Navigate to the calendar tab on MS Outlook interface.
Step 2: Preferably switch to month view. That makes it easy to spot the appointment that you want to clone.
Step 3: When you have found your appointment (here, it is the Test Appointment at 6:30pm on 30th April) click on it to select it. Use Ctrl + C to copy the appointment (that’s the only way).
Important: Do not select the date in totality. If you do that the trick won’t work. Date selection looks like the one shown in the image below. Your selection should look like the image in Step 3 above.Step 4: Now, navigate to the date (say, 2nd May) you wish to copy the appointment to. Click and select the date. Again, your selection should look like the one in the image below. If it looks like above press Esc key.
If your dates are nearby the best way to navigate is to use the arrow keys. If you are using the mouse try clicking near the edge of the date boundary.
Step 5: Paste the appointment here. Use keys Ctrl + V to do that. Bingo, you have just cloned an existing appointment to a new date.
Now you can double click the appointment to open it and hit the Send button to send an invite to the attendees. You can always edit the details if required before you send out.
Note: If your intent is to update an existing appointment, you can open the existing one, edit the details and send updates to the invitees. Our tutorial is different in the sense that it creates a fresh duplicate of an existing one. Here, duplicate means all details remain same except the date.Is the trick going to save you a lot of time? I am sure it will. I also bet that you are going to give it a try right away. Indeed you should and you will love to see the results.
Now, try and clone a series of appointments at one go. Let us know how it worked out.
Photo Credit: danielmoyle
Also See#calendar #meetings Did You Know
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Whether you use your Outlook calendar as a personal concierge or as an open book for your employees to keep tabs on your whereabouts, let Outlook help you streamline the entry of the events you attend. In a couple of clicks, you can copy events that show up more than once, avoiding lots of data entry and button-clicking, as well as the potential for keystroke error. Choose one of two options to copy Outlook calendar events and start planning your next move.
Copy to Your Calendar
1.Launch Outlook and click the “Calendar” link at the bottom of the screen.
2.Scroll to the date of the event you want to copy. It may help to use the Day, Week or Month view buttons on the ribbon.
3.Double-click the event, so it opens in the Event pop-up window.
4.Change the start and end date and start and end times as desired. The default will show the copied event’s date and times.
5.Click the “Copy to My Calendar” button on the ribbon.
6.Click “Yes” in the “Want to save your changes?” pop-up window.
Copy and Paste
1.Launch Outlook and click the “Calendar” link at the bottom of the screen.
2.Scroll to the date of the event you want to copy. It may help to use the Day, Week or Month view buttons on the ribbon.
3.Click once on the event to copy. Note that the event should be surrounded by a thick black border, signaling that it is selected.
5.Move to another date on the calendar. Press the “Ctrl-V” keys to paste in the copied event.
Warning
- These instructions are written to work successfully with Outlook 2013. Please be aware that you may encounter several differences if you try them with other earlier or later versions of the Outlook software.
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About the Author
Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.
Photo Credits
- Jupiterimages/Photos.com/Getty Images
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LeChat, Filonia. 'How to Copy Events in Outlook Calendar.' Small Business - Chron.com, http://smallbusiness.chron.com/copy-events-outlook-calendar-77234.html. Accessed 25 October 2019.
LeChat, Filonia. (n.d.). How to Copy Events in Outlook Calendar. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/copy-events-outlook-calendar-77234.html
LeChat, Filonia. 'How to Copy Events in Outlook Calendar' accessed October 25, 2019. http://smallbusiness.chron.com/copy-events-outlook-calendar-77234.html
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